Business

The Challenge Of Workspace Management: Optimizing Use Of Available Space 

The world is in a new phase. Everything we know about going to work, talking to others at the workplace, or organizing a corporate event/internal meeting, is about to change. With restricted or fixed office space and the need to establish social distancing norms, businesses will have to find new ways of effective workplace management. From conference room scheduling to ensuring maximum use of office equipment, cubicles, and desks, everything has to be done to meet necessary norms. In this post, we are discussing further on workspace management, and how businesses can do better.

Thinking of the challenges

The standard norm of having fixed office-hours may not work anymore. Employers have to ensure that offices run at one-third strength for at least a while, with no overcrowding. This is only possible when there is a plan in place. In other words, there shouldn’t be no room for confusion. Flexible working hours, unique shifts, and work-from-home would be the new norms. To enable that, employees must be granted the freedom they want. They should be able to book a meeting room, and at the same time, if the meeting room has a capacity of 10 people, only 5 should be allowed to attend. Similarly, it is necessary to think of activity-based workplaces, which already have the challenge of offering space efficiently to everyone.

The solution – workspace management software

Also called scheduling software, or office management software, the purpose of workspace management software is to simplify use of space. From having a conference room schedule display, to ensuring social distancing by only allowing few people in each area, scheduling software can do it all. For employers, it is necessary to think of scheduling software beyond the basic use. It is more about empowering people within the workspace – floor managers, office administrators, and employees. It’s also about transitioning into the new world of doing business, where people won’t shake hands. It allows for social distancing, but also gives employees the confidence of coming back to the workplace.

How to choose scheduling software?

Look for flexibility, interface and a simplified process of deployment. You want a scheduling software product that can handle the inherent challenges of your workspace. For instance, many businesses have multiple offices within the same campus. Also, check the pricing and if the vendor will offer considerable support for any deployment and use-related issues.

There’s no escaping from maximizing workspace use, for whichscheduling software is a must.

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